ZenSpace
Booking
Software
Transform your pods or meeting rooms
into smart, connected spaces.
ZenSpace Booking Software allows organizers to manage pods or meeting rooms without additional on-site staff.
Attendees can easily book a pod for a selected time slot — free or paid — via a QR code or booking link on a branded booking page, while organizers receive booking utilization reports to support future event planning, demonstrate sponsor ROI, and enable lead generation.
Key Elements of ZenSpace Booking Solution
A flexible booking system designed to fit your event setup.
Add-on option for ZenSpace Event Pod
Retrofit Solution for Constructed Rooms
Retrofit Solution for Third-party Pods
Add-On or Retrofit Solution
ZenSpace Booking Software can be added directly to your ZenSpace pod rental or implemented as a standalone Retrofit Solution for constructed rooms and third-party pods.
This flexibility allows organizers to manage bookings consistently across different room types and suppliers — within one unified system.
Event-Specific Booking Website
For each event, we create a dedicated booking page that lists all available pods or rooms. Attendees can reserve time slots by the hour — free or paid, depending on the organizer’s setup.
Each booking page is fully branded to match your event, including:
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Your logo
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Brand colors
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Event imagery
Once live, the booking page link can be used across multiple touchpoints:
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Shared directly with attendees
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Converted into QR codes for on-site graphics (we can also support the production of this event graphics — learn more on the Branding Solutions page)
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Connected to meeting room displays for walk-up bookings
Meeting Room Displays
ZenSpace offers optional 10-inch meeting room displays designed specifically for fast, intuitive on-site booking.
Mounted directly on pods or placed outside meeting rooms, these displays allow attendees to:
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Instantly see room availability
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Check current and upcoming booking status
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Reserve a room on the spot
The display interface can be:
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Branded to match the event
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Customized to include instructions or sponsor messaging
If needed, organizers may also use their own tablets, in coordination with the ZenSpace team.
Dashboard & Utilization Reports
During the event, organizers have access to Dashboards with real-time insights into bookings and space utilization.
After the event, detailed Booking Utilization Reports are provided, including:
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Total number of bookings
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Booking Utilization Rate (booked slots vs. available slots)
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Lead generation data such as user name, company, email, and phone number
These insights support future event planning and provide sponsors with clear, measurable ROI and valuable lead-generation data.
Dashboard
Dashboard
Dashboard
